Tillman County Court Clerk Office

Tillman County Court Clerk's Office

Patricia Wynn serves as the Tillman County Court Clerk. She took office on January 2, 2025, and runs the office from the county courthouse in downtown Frederick. Anastasha May works as First Deputy and joined the office on February 3, 2025. The Court Clerk in Oklahoma is the keeper of court case records, not the keeper of land deeds. That second job belongs to the County Clerk, a separate office in the same building.

The office answers to the state, not just the county. Under Oklahoma's court system, the Court Clerk is accountable to the Oklahoma Court Administrator's Office and the Oklahoma Supreme Court. That link keeps Tillman County case files in step with statewide court rules. The official county page for the office lists the staff, the duties, and the link to search court records online. Day to day, the staff files new cases, stamps documents, updates dockets, and takes payments at the counter.

Use the PO Box for mail. Use the 201 N Main Street address when you drive in for a hearing or a counter visit, because the mailing box is not a street stop. Call before a trip if your case is old or sealed, since some files take staff time to pull.

What the Tillman County Court Clerk Does

The Court Clerk records, files, and keeps the permanent record of every District Court proceeding in the county. When a lawsuit, charge, estate, or family matter is filed, the office opens the case, gives it a number, and tracks it from start to finish. The clerk also collects money: license fees, court costs, and court-cost payments that flow into the court fund. None of this is optional paperwork. State law makes the Court Clerk the legal custodian of these files.

The office handles a wide span of work behind the counter. The main duties include the following.

• Record, file, and keep permanent District Court case records.
• Maintain an appearance docket for each filed case.
• Keep word-for-word transcripts filed by court reporters.
• Collect license fees, court costs, and court-cost payments into the court fund.
• Issue and process marriage licenses for the county.
• Provide certified copies of court orders, decrees, and case documents.

The appearance docket is the running list of every event in a case. It shows filings, hearings, orders, and payments in date order. When you search a case online, that docket is what you read.

Tillman County Court Divisions Handled

One Court Clerk office serves several case divisions of the District Court. The same staff and the same counter cover all of them, but the case types and access rules differ. Knowing the division helps you ask for the right file and use the right case-number prefix when you search.

Probate in Tillman County is not a separate court. It is a division of the District Court, so probate files sit with the Court Clerk alongside civil and criminal cases. The same is true for family and small claims matters. For a fuller look at how these cases move and where they get filed, the county court records overview walks through each type.

Searching Tillman County Court Records Online

Most Tillman County court records search work starts on the web before anyone calls the Court Clerk. Oklahoma uses two main systems. On Demand Court Records, known as ODCR, is the portal the county links from its official pages. The Oklahoma State Courts Network, known as OSCN, runs the statewide docket search. Tillman County appears in both, so a careful searcher checks ODCR first and then OSCN if the case does not show up.

Start at the ODCR portal or the public ODCR search page, pick Tillman from the court list, and search by party name in last-name-first order. You can narrow by case type, such as criminal, civil, probate, or traffic, when you know it. If the case is not in ODCR, try the OSCN docket search, which also lists the Tillman County District Court and lets you search by case number or traffic citation.

Online search has limits. The portals show docket text and case events, but they may not show every document image, and they do not return sealed or expunged files. Older paper cases may predate the online index. When the web search comes up short, the Court Clerk is the next stop for the missing file, a document copy, or a question about access.

Note: municipal tickets from Frederick or Grandfield are not District Court cases and may not appear in ODCR or OSCN, so check the city court for those.

How to Request a Certified Copy

A certified copy is a court document stamped and signed by the Court Clerk to prove it is a true copy of the official record. Courts, banks, agencies, and lawyers often require one because a plain printout from a website is not accepted as proof. Divorce decrees, probate orders, and judgments are common examples. The Court Clerk is the only office that can certify a District Court record for Tillman County.

1. Find the case number first. Search the case on ODCR or OSCN by party name, or pull it from a notice, filing, or letter you already have.
2. Contact the Court Clerk to ask which document you need and how the office wants the request, whether in person, by mail to PO Box 116, by phone, or by email.
3. Give the staff the case number, the party names, the document title, and the number of certified copies you want.
4. Pay the certification and copy charge. The office confirms the current amount, since court copy fees were not posted in the county's online sources.
5. Pick up the certified copy at the counter or wait for it to arrive by mail if you sent the request in.

Mail requests should include a daytime phone number so staff can reach you with questions or the total due. Sealed and expunged records follow a different path and may need a court order before any copy is released.

Tillman County Records Request Form Fields

Whether you ask in person, by mail, or by email, a complete request saves a return trip. The Court Clerk needs enough detail to find the exact case and the exact document. The general request fields below cover what to include for most court-record and certified-copy requests.

Be specific about the record type. A request for the full file costs more and takes longer than a request for one signed order. If you only need the final decree, say so. Staff can tell you what is available before you pay.

Tillman County Court Clerk Fees

Court Clerk charges cover copies, certification, and case filings. Tillman County did not post a court copy or certification fee schedule in its online sources, so the amounts must be confirmed with the office or the statewide court fee schedule. The county fee page does, however, point to the Oklahoma fee and bond schedules used by court clerks. Always confirm the current charge before you mail a payment.

The county keeps its posted charges on the official Tillman County fee page, which links the court clerk fee schedule and lists County Clerk recording costs. That page is the spot to check current numbers before a visit.

The county fee page is the lead-in to the recording charges shown below, drawn from the same official source.

That fee page covers County Clerk land-record costs, the documentary stamp tax, and copy charges, and it routes court clerk fees to the state schedule rather than listing them locally.

Court Clerk vs County Clerk in Tillman County

Tillman County splits its records between two offices, and mixing them up is the most common mistake. The Court Clerk keeps court case files and marriage licenses. The County Clerk keeps land records: deeds, mortgages, liens, plats, and similar recorded instruments. Both sit in the courthouse, but they are not the same counter and they do not hold the same papers.

Cacy Caldwell serves as the County Clerk. For a deed, a mortgage release, a lien, or a recorded divorce or probate decree that affects property title, that office is the right stop. The official County Clerk page is the lead-in source for the next image.

The County Clerk page lists land-record search links and recording contacts that the Court Clerk does not handle. You can reach that office at 201 N. Main, Frederick, OK 73542, 580-335-3421 ext. 3, or CountyClerk@tillmancountyok.gov, and search records through the Tillman County land records portal.

County Clerk recording and copy fees are posted, unlike the court fees. Common amounts appear below for cross-reference.

Note: these are County Clerk land-record charges, not Court Clerk court-record charges, and the two fee lists do not carry over.

Public Access to Tillman County Court Records

Oklahoma treats court files as public records unless a specific law makes them confidential. The Oklahoma Open Records Act sets the baseline rule that public bodies must let people see and copy public records. The Court Clerk follows that act along with the court statutes that put case files under the clerk's care.

A few key citations shape what you can and cannot see in Tillman County.

Open Records Act, 51 O.S. 24A.1 to 24A.19

Sets the general right to inspect and copy public records held by Oklahoma offices, including most court files.

Court Clerk and District Court authority, Title 20

Places District Court case records under the Court Clerk as legal custodian within the state court system.

Confidential records

Juvenile, sealed, expunged, adoption, and mental health files are restricted and may need a court order before release.

The full text of these laws sits in the state statute index, which is the lead-in source for the image that follows.

You can read the cited titles through the official Oklahoma statutes index, which holds the Open Records Act and the court-administration statutes in full. When a file is restricted, the Court Clerk can explain what access rule applies and whether a judge must sign off first.

Marriage Licenses at the Tillman County Court Clerk

In Oklahoma, marriage licenses come from the Court Clerk, not the County Clerk. Couples planning to marry in Tillman County apply through Patricia Wynn's office during regular hours. The office issues the license and collects the license fee, which it deposits with other court funds.

Marriage License also appears as a searchable case type on ODCR, so an issued license can be located by party name under the Tillman court. Certified copies of a marriage record come from the Court Clerk the same way certified court orders do. Because the county did not post a marriage-license fee online, confirm the current cost and the documents you must bring before you go.

Divorce records are handled by this office too, but as family case files rather than licenses. The county marriage and divorce records page explains how to apply for a license, search a case, and request a certified decree from the Court Clerk.